Try to only include brief overviews of discussions and information relevant to the meeting and its attendees. This can include discussions that established a goal, plan for the future or motions that were passed. The first few sentences of the email's body should highlight important discussions covered in the meeting. This helps your email start on a positive note and sets an enthusiastic tone for your message. You can express your excitement for the action items that were discussed and any accomplished goals. If anyone provided presentations or reports, you should also thank them for presenting this information. When you write the recap, thank the attendees for taking the time to attend the meeting. This helps ensure you're sending it to all recipients who would benefit from the information in the meeting.
If an attendance sheet wasn't distributed, you can contact the person who sent the meeting invitation or ask your supervisor who should receive a meeting recap. If you are unfamiliar with all the people attending the meeting, it's often helpful to pass around an attendance sheet to gather email addresses from attendees. When deciding who should receive a recap, you should address it to all meeting attendees and other employees or clients who were invited but unable to attend.
Once the meeting has adjourned, you should immediately begin typing up your notes so you can remember all the important details discussed. If important changes were implemented that may affect the department or company, be sure to list them in the meeting notes for employees to reference and note. These can be instances like tasks assigned to specific employees or clients, any measures that were passed or announcements that were made. Take notes during the meetingĪs you attend the meeting, try to take notes of only important events happening in the meeting.
#Meeting of the minutes how to#
Follow these steps to learn how to properly send a meeting recap to employees or clients. Related: Writing a Follow-Up Email: Tips, Template and Example How to send a meeting recapĪ meeting recap should be correctly typed in an email and sent to the correct audience. Recaps can also benefit any employees or clients who were unable to attend the meeting and need updates on important details that were missed. Meeting recaps are often sent to help attendees remember important details and are available for them to reference later on. It gives a basic overview of the meeting and reminds recipients of what action items need to be completed, deadlines for assigned projects and any other important information that was covered. What is a meeting recap?Ī meeting recap is a message, often in email format, sent to employees or clients after a meeting. We also provide an example and template to help you write your own. In this article, we discuss what a meeting recap is, how to send one and what it should include. Sending a meeting recap can summarize discussions and important details for attendees or those employees who were unable to attend.
After a meeting, it's important to remind employees of what was discussed so they can remember significant action items or announcements.
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